Accounting · Headquarters - Austin, TX

Accounts Payable Specialist

Hiring AP Specialists! 3+ yrs exp in construction AP & 3-way matching req. Manage vendor relations & high-volume invoices with top benefits. Join our accounting team. Apply now!

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Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Colorado, Carolinas, and Texas.

As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team. With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.

Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

We are looking to hire an experienced Accounts Payable Specialist to join our team!

Responsibilities:

Process and manage a high volume of invoices with a focus on accuracy and efficiency.
Perform three-way matching (PO, invoice, and receiving ticket) to ensure proper approval and coding.
Ensure compliance with tax regulations, verifying tax rates on invoices and obtaining missing tax documentation as necessary.
Investigate and resolve discrepancies between invoices and POs, escalating unresolved issues to the AP Manager.
Build and maintain strong relationships with vendors, ensuring timely and professional communication.
Monitor and reconcile vendor statements monthly, ensuring all invoices are accounted for.
Support month-end close activities related to accounts payable, ensuring deadlines are met.
Collaborate closely with Project Managers, field personnel, and the accounting team to address any missing or inaccurate information.
Maintain detailed records of all transactions and document approvals in the ERP system.
Managing the Subcontractor Kiosk
Processing subcontractor invoices against owner pay apps
Performing monthly statement reconciliations
Uploading subcontractor COs
Managing the release of retention for subcontractors
Various ad hoc projects as needed

Knowledge, Skills, and Abilities:

Minimum of 3 years of accounts payable experience, preferably in construction or a high-volume AP environment.
Proficiency in ERP systems, Microsoft Office (Excel, Outlook, Word), and accounting software.
Strong attention to detail and accuracy in invoice processing.
Excellent problem-solving skills and the ability to work independently.
Effective written and verbal communication skills.
Strong customer service orientation with a professional demeanor.
Ability to multitask and prioritize in a deadline-driven environment.

Education and Experience:

Education: High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting or Finance is a plus.

Experience: Experience with construction accounts payable or job-costing is highly preferred.

Job Type: Full-time, nonexempt

Salary: Based on Experience

Department: Accounting
Role: AP Specialist
Locations: Headquarters - Austin, TX
Employment type: Full-time
Pay type: Salary exempt, pay based on experience
Time Off Benefit: Paid Time Off (PTO)

Physical Requirements and Environmental Conditions

Please review the section below that applies to the role you are applying for:

Office Roles: For office/headquarters-based positions.
Shop & Field Roles: For shop/field-based positions.

Office Roles:

Prolonged periods of sitting at a desk
Must be able to lift and carry up to 50 pounds
Climate-controlled office environment with varying temperatures
Occasional travel to jobsites with exposure to fluctuating weather conditions

Shop & Field Roles:

Work performed primarily outdoors in varying weather conditions, ranging from freezing temperatures to heat above 90°F, in both wet and dry conditions
Work may be performed in confined spaces
Exposure to odors, gases, dust, and dirt
Noise levels ranging from moderate to loud
Frequent lifting and carrying of 10-60 pounds; occasional lifting up to 100 pounds
Frequent overhead reaching and lifting
Majority of time spent standing, crawling, climbing, bending, twisting, pushing, pulling, and reaching
Manual labor, including hand digging as needed
Some Saturday work required; Sundaysare rarely needed

Benefits:

Six paid holidays
Health insurance
401(k) with a discretionary match
$10,000 company-paid life insurance
Voluntary dental, vision, life, and supplemental insurance
Exclusive discounts at Boot Barn, Typhoon Texas, savings on airfare, movie tickets, laptops, and more
Free Employee Assistance Program with mental health, financial, legal, and family support

How to Apply: Please visit our careers page at https://texascareers.heicivil.com/. The acceptance of applications is ongoing. We only accept online applications. For questions, please contact our Human Resources department at TXhr@heicivil.com.

What Safety means to us! Our unwavering commitment to safety creates the foundation for a rewarding career, where your well-being is our top priority. Experience a company that invests in advanced safety protocols, providing you with the tools and support needed to excel while ensuring your security. At HEI, every employee has the power to halt any job site if safety concerns arise. Join our team and become part of a workplace where your voice matters.

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities. Additional duties may be assigned based on the needs of the business.

Equal Opportunity Employer, including disabled and veterans: HEI Civil provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We promote a Drug-Free Workplace.