Project Manager Assistant
Hiring a Project Manager Assistant! Support heavy civil PMs, job setup, submittals, Spectrum & HCSS tracking. Req: Civil construction admin exp, HCSS/Spectrum savvy. Join HEI Civil!
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Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Arizona, the Carolinas, Colorado, and Texas.
As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team. With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.
Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!
We are looking to hire an experienced Project Manager Assistant to join our team!
Responsibilities:
Set up new jobs in Cloud Server
Maintain Master Job Schedule
Import new jobs into Heavy Jobs software & Spectrum
Create Job Reports
Create and track all project work orders (under $10K)
Create and maintain approved Purchase Orders within Spectrum
Create subcontracts and manage subcontractors within Subcontractor Kiosk
Assist superintendents with material acquisition for projects (as needed)
Create Job Books, Project Trackers and Schedules for PME & Superintendents
Assist PME with the creation and delivery of the project hand-off meeting and all coordinating documentation
Attend Pre-cons (In-House and External)
Assist superintendents with the Pre-Job video/photos of the Job site (as needed)
Help compile and maintain all project documentation in job folders
Preparation, completion, tracking and processing of submittal documents
Track HUB compliance and perform RFC’s to compliance plans
Conduct GFE’s on all new projects, RFC’s and bids
Confirm that all MSA’s are executed and compiled before construction begins
Assist PME with the coordination of permits and renewals of Permits
Take-Off’s
Keep Heavy Jobs software updated with CO’s, XW, etc.
Track all RFI’s and Change Orders (log, Spectrum and HCSS)
Print Plans
Maintain Job Folders, Job List and Plans/Contracts electronic files
Assist PME/Estimator with bid data and documentation
Assist PME with the preparation of monthly pay application documentation (waivers, HUB forms, etc.) and submit to AR Specialist
Other duties as assigned
Knowledge, Skills, and Abilities:
Proven excellent written and oral communication skills
Ability to perform well under pressure with multiple projects and deadlines
Respectful, reliable, and dependable team player
Must be proactive and a good planner who is very detail-oriented with the ability to organize and prioritize
Maintain confidentiality of company information
Ability to work independently, taking initiative to move claims to conclusion
Display a strong customer service orientation with a positive attitude
Demonstrate a strong sense of accountability, taking ownership over projects and responsibilities and resolving issues proactively
Ability to assess information, anticipate issues and outcomes, and make effective decisions
Should have hands-on familiarity with a variety of computer applications, including word processing, database, spreadsheet, imaging, and telecommunications. This would include, but not limited to, Microsoft Office software programs (i.e., Word, Excel, PowerPoint, Outlook, MS Access or other databases) and Adobe Acrobat Professional or similar type software
Demonstrated ability to review a wide variety of documents
Exhibit technical competences in highway construction, civil construction, municipal construction, utilities construction techniques
Exhibit technical competencies in the appraisal of damage to construction equipment, public utilities, property, vehicles, third party injuries, and/or occupational injuries
Exhibit the solid negotiation skills to reach agreed repair figures with contractors and/or body shop personnel
Demonstrates proficiency in the identification of programs that may be beneficial to the company (i.e. re-inspection programs)
Superior time and project management skills that support continued process improvement as well as the achievement of stated goals and objectives
Education and Experience:
Education: Minimum Bachelor’s Degree (Degree in Construction Management preferred)
Experience: Minimum three years in the construction industry
- Department
- Project Management
- Role
- Project Manager Assistant
- Locations
- Headquarters - Austin, TX
- Employment type
- Full-time
- Pay type
- Salary exempt, pay based on experience
- Time Off Benefit
- Paid Time Off (PTO)
Physical Requirements and Environmental Conditions
Please review the section below that applies to the role you are applying for:
Office Roles: For office/headquarters-based positions.
Shop & Field Roles: For shop/field-based positions.
Office Roles:
Prolonged periods of sitting at a desk
Must be able to lift and carry up to 50 pounds
Climate-controlled office environment with varying temperatures
Occasional travel to jobsites with exposure to fluctuating weather conditions
Shop & Field Roles:
Work performed primarily outdoors in varying weather conditions, ranging from freezing temperatures to heat above 90°F, in both wet and dry conditions
Work may be performed in confined spaces
Exposure to odors, gases, dust, and dirt
Noise levels ranging from moderate to loud
Frequent lifting and carrying of 10-60 pounds; occasional lifting up to 100 pounds
Frequent overhead reaching and lifting
Majority of time spent standing, crawling, climbing, bending, twisting, pushing, pulling, and reaching
Manual labor, including hand digging as needed
Some Saturday work required; Sundays are rarely needed
Benefits:
Six paid holidays
Paid Time Off (PTO)
Health insurance
401(k) with a discretionary match
$10,000 company-paid life insurance
Voluntary dental, vision, life, and supplemental insurance
Exclusive discounts at Boot Barn, Typhoon Texas, savings on airfare, movie tickets, laptops, and more
Free Employee Assistance Program with mental health, financial, legal, and family support
How to Apply: Please visit our careers page at https://texascareers.heicivil.com/. The acceptance of applications is ongoing. We only accept online applications. For questions, please contact our Human Resources department at TXhr@heicivil.com.
What Safety means to us! Our unwavering commitment to safety creates the foundation for a rewarding career, where your well-being is our top priority. Experience a company that invests in advanced safety protocols, providing you with the tools and support needed to excel while ensuring your security. At HEI, every employee has the power to halt any job site if safety concerns arise. Join our team and become part of a workplace where your voice matters.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities. Additional duties may be assigned based on the needs of the business.
Equal Opportunity Employer, including disabled and veterans: HEI Civil provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
We promote a Drug-Free Workplace.
